Finance

Information relating to the tracking of capital assets, maintaining a permanent and detailed record of all capital assets owned by the university. Includes information on the acquisition, depreciation, and disposal of capital equipment.

Notes: Procurement receives and maintains records related to asset disposal in relation to the Policy on Disposal of Capital Assets (Policy on Disposal of Capital Assets and Allocation of Proceeds of Disposition (including Regulations – Financial Services)

General ledger; AP/AR; cash, bank, capital accounting; invoices; payments; disbursement and collection of cash and accounts; audited statements.

Data Steward(s): Controller and Executive Director, Financial Services

Main Source System(s): FIS; Banking gateways

Operating and capital budgets, forecasts, and enrolment-based revenue models.

Data Steward(s): Assistant Vice-President, Planning & Budget

Main Source System(s): ROSI; Enrolment Count (Data Warehouse); Forum

Spend analytics; transactional and financial records such as purchase orders, PCard transactions, goods receipts, PO-invoices, quantities, pricing, and payment terms; contracts and contract amendments; supplier and product catalogue data; vendor master data; public procurement project files, including solicitation documents, bids and proposals, evaluation records, scoring matrices, award decisions, and debriefing materials; compliance and risk records such as conflict-of-interest declarations and approvals; sourcing and market research documentation; and records related to sustainable, Indigenous, or social procurement initiatives.

Data Steward(s): Executive Director, University Procurement

Main Source System(s): M365 SharePoint; Power BI; FIS; uSOURCE (Jaggaer); MERX; Bonfire; Amazon Business; Spend Dynamics

Internal and external loan credit agreements; staff housing loans; operating and investment revenue and debt service forecasts; corporate, tax, and financial reports of a wholly owned project company. Credit card transaction data and merchant database to support the Central PCI Office and the Payment Card Steering Committee.

Data Steward(s): Executive Director, Treasury & Investment Services

Main Source System(s): M365 SharePoint